Human Resources Executive Assistant Permanent Full Time (1.0 FTE/37.5 hours per week) Chinook Education Centre #3806

A great place to go to school and work!

Job Posting

Human Resources Executive Assistant

Permanent Full Time (1.0 FTE/37.5 hours per week)

Chinook Education Centre

Competition # 3 80 6

The Chinook School Division requires a full-time (7.5 hours/day) Human Resources Executive Assistant position at the Chinook Education Centre in Swift Current.

Start Date: As soon as possible

The Chinook School Division is proud to serve over 6,000 students in 60 schools, with over 1,000 collegial and student-centered teachers and support staff. We are a vibrant and progressive school division located within Saskatchewan's great Southwest. Our Division is committed to our guiding principles; Communication, Shared Responsibility, Positive Relationships and Ongoing Monitoring and Improvement. The Division affirms the right of all students and staff to be contributing members of a school community that is safe, caring and respectful of all people.

Chinook is committed to supporting diversity and inclusion in our schools and workplace as indicated in AP 176. Successful candidates are expected to:

• demonstrate an understanding of the importance of supporting a welcoming environment;
• present a positive attitude towards inclusion and diversity;
• identify opportunities to support inclusion and diversity and;
• take meaningful action.

Desired Qualifications:

• Ability to deal tactfully and cooperatively with the public and staff
• Strong interpersonal and organizational skills
• Strong written and verbal communication skills
• Self-directed, task and goal oriented
• Confidentiality and a strong sense of professionalism
• Strong work ethic
• Creativity and the ability to work at times on a team and at times independently
• Collaborate well with others

• Experience working in a K-12 setting is an asset
• Completion of a post-secondary certification in Office Management or equivalent from a recognized educational institution as approved by the Board of Education
• Skill in the use of Microsoft Office (including Word and Excel); Google Workspace (including Docs and Sheets)
• Knowledge of computer systems and the ability to work in a variety of software applications
• Training or experience working in Human Resources is an asset

Duties (will include but will not be limited to):

• Clerical support including typing, editing, preparing and creating reports, ordering resources, preparing for workshops, electronic filing, maintaining databases and personnel files and invoicing
• Monitor and respond to the HR department email and phone extension, ensuring timely and professional communication with employees and external stakeholders
• Coordinate the full cycle of job postings for all positions, including drafting, posting, and tracking applications
• Support interview processes by scheduling interviews, preparing interview packages and reference checking
• Provide administrative support for labour relations including the preparation of formal communications
• Provide backup for the Division's Executive Assistant on an as needed basis

Benefits :

• Competitive wages based on training and experience
• Pay range: $30.79 to $37.37 per hour
• Attractive employee benefit plan
• Positive work environment

Please submit your application electronically via Apply to Education including a cover letter addressed to Ken Garinger, Superintendent of Human Resources (indicating competition #380 6 ), a résumé, complete with three references and any supporting documents by July 20, 2025 at 3:00 PM. For questions please contact Ken Garinger, Superintendent of Human Resources by calling 306-631-5517.

Successful applicants must agree to a criminal records check including a vulnerable sector search.

While all applications are appreciated, only those selected for an interview will be contacted.

By virtue of the submission of an application, the applicant agrees that the Director or designate can contact previous employers for the purpose of conducting confidential reference checks whether or not the applicant has listed a reference for that employer