Unifor #26/27-09 - Guidance Secretary (External Posting)

GUIDANCE SECRETARY  

DUTIES:

Reporting to the Principal/Administrative Assistant, the duties of the Guidance Secretary include:

1.         Maintain Ontario Student Record (OSR) as outlined in the Ministry “OSR Guideline"

2.         Maintain and prepare transcripts (OST) as outlined in the Ministry “OST Manual”

3.         Obtain, forward and maintain student and course records manually and electronically

4.         Assist in scheduling, mark reporting, year-end procedures, registration/admissions, transfer and withdrawal processes

5.        Assist in Summer School and Night School processes

6.        Assist in OCAS & OUAC application procedures

7.         Assist with graduation preparation

8.         Follow-up on assignments for absent students

9.         Type reports, forms, etc. as required and assigned

10.       All other duties assigned by the Principal/Administrative Assistant

11.       Assist with student specialized programming such as Sports Academies, Dual Credit, E-Learning  and SWAC

12.      Assisting with University and College visitations

QUALIFICATIONS:

• Secondary school graduate or equivalent required
• Successful completion of an Office Administration Program from a recognized Post-Secondary Institution and/or equivalent experience in the office administration is preferred
• Proficient in Microsoft Office Suite (Word, Excel, Publisher)
• Word processing, database and spreadsheet experience required
• Experience with Google Applications would be an asset
• Experience with Aspen (Student Information System) would be an asset
• Proven commitment to maintaining confidentiality
• Excellent interpersonal, communication and organizational skills

Applicants must have the required qualifications including skills, knowledge, experience and ability to perform all duties in a satisfactory manner.

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/ld