PASS – Temporary Junior Human Resource Information System Officer

Job Posting

PASS – Temporary Junior Human Resource Information System Officer

The Waterloo Catholic District School Board serves over 38,000 learners and provides services to students in 50 schools (Kindergarten to Grade 12 and adult learners) across the Waterloo Region.

The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.

All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination.  Self-identification data will be used as a consideration in this posting.  Aggregate data will be stored anonymously to support improvements to the Board's hiring processes.

General Description of Duties:

The Junior HRIS Officer plays a key role in supporting the administration, maintenance, and optimization of the Board's Human Resource Information Systems (HRIS) and automated attendance/dispatch programs. This position ensures data integrity, provides reporting and analytics, and collaborates with internal teams and vendors to enhance system functionality. The role requires strong technical skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage day-to-day operations of the automated attendance and dispatch program, including establishing priority lists for call-out replacements, absence code updates, location page updates, employer user accounts.
• Collaborate with the HRIS Supervisor to align functionality between attendance dispatch and HRIS interfaces.
• Provide backup support to the HRIS Supervisor on designated tasks.
• Assist Human Resource Services staff with HRIS and dispatch system related inquiries and assist with troubleshooting and interpretation.
• Conduct weekly absence and replacement record imports from dispatch to HRIS and run reports as required.
• Maintain assigned inboxes, respond to inquiries, and troubleshoot user issues.
• Perform annual maintenance of dispatch program and interfaces.
• Support onboarding of new employees on attendance/dispatch programs.
• Deliver training and technical support to school and department administrators; update Staffnet resources for users.
• Maintain demographic changes in HRIS (e.g., name, address) and employee file updates in Laserfiche.
• Manage data/spreadsheets related to gratuities.
• Generate and analyze HRIS and EasyConnect reports to support decision-making.
• Ensure confidentiality and compliance with HR policies and employment standards.

• Three-year college diploma in Human Resource Services, Computer Technology, or equivalent.
• Minimum three years of experience providing user support and training for database applications.
• Demonstrated proficiency in Microsoft Office Suite (Excel, Outlook, Word).
• Strong organizational, communication, and interpersonal skills.
• Ability to set priorities and work independently with minimal supervision.
• Ability to maintain sustained mental focus for accurate data interpretation and effective system troubleshooting.

Desirable Assets:

• Experience in a school board environment.
• Familiarity with unionized settings.
• Knowledge of HRIS platforms such as Apply to Education, EasyConnect, and mVal.

Hours of Work: Temporary, full-time, 35 hours per week / 52 weeks per year

7:00 AM to 3:00 PM with flexibility to work as early as 6:00 AM on inclement weather days during winter months

Temporary C ontract T erm : As soon as possible to December 31, 2026

Location(s): Catholic Education Centre, 35 Weber Street West, Unit A, Kitchener, Ontario

On Site Work Requirements:

The successful incumbent is to be available to work on-site for a minimum of four (4) days per week. During peak operational periods, this position may be required to work on-site up to five (5) days per week to support organizational needs. For more information, please review the Board Administrative procedure - Remote Work - APS049

Qualified applicants are invited to submit a resume and covering letter. Please see the Application Process below.

Applicants must attach diplomas/certificates required for this position to the resume in order to be considered a candidate for the position.

Application Process:

Applicants are required to apply directly through Apply to Education at: https://wcdsb.simplication.com

Applytoeducation assistance, contact 1-877-900-5627 (Monday – Friday, 7:30 am – 7:00 pm EST.)

In the application process, identify your qualifications and abilities, such as relevant experience to perform the duties of this job.  Include your resume, covering letter and diplomas/certificates in your application.

Incomplete applications may not be considered.

Detailed information on the application process can be found at: https://www.wcdsb.ca/careers/how-to-apply/

Applications will be accepted until May 21, 2026, at 4 PM.

Only those candidates selected for an interview will be notified.

To request this file in large print, please email aoda@wcdsb.ca. If you require a disability related accommodation to participate the recruitment process, please contact us at (519) 578-3677, extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.

At WCDSB, we are committed to respecting your privacy , and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board's Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.

The successful candidate will be required to produce a satisfactory Criminal Background Check . For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.