Southridge acknowledges that we teach and learn on the unceded territory of the Semiahmoo First Nation and the broader unceded territories of the Coast Salish people.
Southridge is an independent day school located in South Surrey, BC with 696 students enrolled in Kindergarten through Grade 12. We have a tradition of developing well rounded students with a balance of knowledge and goodness, inspiring students to go out into the world and make a difference.
Southridge is affectionately described as ‘a lighthearted place of serious purpose' and we want you to know…it's true! If you're passionate about working in an energizing environment with colleagues that value building strong relationships, fostering strong minds and good hearts through student-centered teaching and learning, and community all while having fun, we want to hear from you!
POSITION DESCRIPTION:
ADVANCEMENT ASSISTANT, TEMPORARY - TIME (1.0 FTE)
We are currently inviting applications for the temporary full-time position of Advancement Assistant. This position is covering a leave and will commence December 1, 2026, through to January 2028.
POSITION OVERVIEW
Reporting directly to the Director of Advancement and Community Relations, this position
provides comprehensive administrative support for the Advancement Office, including gift
processing and data entry, donor stewardship and recognition, volunteer program support, and
fundraising and community event support.
PRINCIPAL DUTIES and RESPONSIBILITIES:
Gift Processing
• Processes all donations, sponsorship payments, and fundraising event ticket sales,
ensuring that each is appropriately and promptly received, recorded, and receipted.
• Consolidates financial transactions with the Finance Office, ensuring that donations
and receipts are reconciled on a monthly basis.
• Processes donor thank-you letters and assists with the delivery of a comprehensive
donor and volunteer recognition program.
• Maintains Raiser's Edge database to ensure all parent, donor, and alumni
information is accurate.
• Creates and revises policy and procedure manuals for database management.
Assist staff in running reports to obtain information to support the department
Donor Services and Advancement Team Support
• Provides the Director of Advancement and Community Relations with statistical
reports as necessary.
• Provides administrative support for fundraising events by setting up and maintaining
event database, assisting with cataloguing, and packaging auction items, managing
guest registration and providing on-site assistance with guest check-out.
Southridge School | Advancement Assistant Page 2 of 2
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• Supports the Events Manager and the Parent Volunteer Committee by providing
administrative support for a robust parent volunteer program.
• Generates volunteer lists as needed and captures important information regarding
volunteers.
• Liaises with the volunteer management software provider for setup, maintenance,
and troubleshooting.
• Provides administrative support for such events as coffee mornings, new parent
night and other community events.
• Provides administrative support and mail list preparation for the school's annual
report, annual magazine, and other publications.
• Provides administrative support for the Legacy Giving campaign, including campaign
materials, correspondence, tracking, and other campaign-related activities as
required.
• Provides general administrative support to the Advancement department, including
booking meeting rooms, coordinating meeting logistics, and other administrative
duties as required.
EDUCATION/EXPERIENCE/KNOWLEDGE
• Advanced knowledge of Microsoft Office applications, including Word and Excel
• Tech savvy and a quick learner – experience using Raiser's Edge and Givergy would
be beneficial
• Meticulous attention to detail and outstanding organizational skills
• A strong writer and communicator
• Exceptional interpersonal skills with the ability to work effectively and
collaboratively with anyone
• Dependable and hard-working - someone who does what it takes to get the job
done
• Positive attitude and ability to contribute to a collaborative, team-oriented
environment
• Demonstrates a high degree of tact, diplomacy, discretion, and professionalism
• Experience working with and supporting volunteers
• Demonstrated analytical ability and thorough knowledge of both the development
process and database systems
• Ability to multi-task, work in a fast-paced office, and work with multiple priorities
and deadlines with accuracy
• Exceptional customer service skills, including patience, attentiveness, empathy, and adaptability
QUALITIES:
The ideal candidate will:
JOIN OUR TEAM!
The salary range for this position is from $60,000 to 70,000. Along with this, we have a comprehensive benefits package and a generous RRSP matching program, access to health and wellness activities including generous support for professional learning and development. To ensure the safety and well-being of our community, preferred candidates will need to complete a satisfactory Criminal Records Check.
At the heart of our school is a commitment to fostering a culture of inclusion, equity, and belonging. We strive to support an increasingly diverse community and encourage applications from all qualified individuals.
How to Apply: To apply for this position, please visit our page 'How to Apply', where you'll find easy-to-follow instructions for submitting your application through our online system. This posting will remain open until filled.
Learn More: Explore our website: southridge.ca to discover what makes our school a special place to work.
We sincerely thank all applicants for their interest. Only those selected for consideration will be contacted.