Accounts Receivable /Payable Clerk
Under the direction of the Manager of Accounting /or designate the successful candidate will support the Business Department, including general accounting, accounts receivable and accounts payable functions. Assignments will fluctuate with needs and may include replacement of staff on short and long term leaves.
Providing support to the Manager of Accounting in the accounts receivable function by:
- Maintaining cash receipts records, deposit records and month end reports for the Board
- Issuing invoices, monitoring collection and responding to customer inquiries
- Preparing practice teaching billings
- Assembling cash and cheques for bank deposit and delivering the deposits to the bank as required
- Issuing receipts (upon request) for all cash and cheques received
- Maintaining control of post-dated cheques
- Acting as system support and school liaison for school generated funds
- Assisting with school generated funds rollovers at year-end (School Cash)
- Reviewing and processing Board reimbursement requests from schools posting entries to the general ledger as required
- Preparing transactions including, but not limited to teacher release time as required
- Reconciling various Board accounts
- Other duties as assigned not specifically mentioned above
Providing support to the Manager of Accounting in the accounts payable function by: - Receiving invoices and sorting for discounts and circulating for proper approval
- Comparing quantities invoiced to quantities ordered and received per packing slips or other evidence of receipt of goods
- Comparing invoice amounts to purchase order amounts and resolving with purchasing or other appropriate personnel, if discrepancies exist
- Following-up receipt of goods with schools, etc. if no evidence of receipt
- Entering invoice data into K212 Finance application, ensuring invoices have not already been paid, and confirming data entries prior to cheque generation
- Reviewing supplier statements for outstanding invoices or credit memos and reconciling
- Handling telephone inquiries from suppliers and sta regarding status of cheque preparations and non-payment of invoices
- Other duties as assigned not specifically mentioned above
Qualifications - Post-secondary education in a related field
- Accounting experience is required
- Demonstrated experience and knowledge in a computerized accounting
- Demonstrated bookkeeping experience and understanding of accounting concepts
- Good mathematical and analytical skills
- Proficiency with Microsoft Word and Excel is required
- Awareness of and commitment to maintaining appropriate standards of confidentiality
- Excellent interpersonal, communication and organizational skills
- Experience in K212 Finance and/or the School Cash platform would be considered an asset
Applicants must have the required qualifications including skill, knowledge and ability to perform all duties in a satisfactory manner. Applicants must successfully pass a skills assessment test.
The WECDSB adheres to equitable hiring, employment and promotion practices and is commied to an inclusive workforce that reflects the diversity of our students.
Accommodations for disabilities will be provided upon request to support participation in all aspects of the application process.
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November 9, 2026
