School Administrative Secretary I - Elementary
Regular full-time (35 hours/week) – 10 Month Term Position (do not work during Spring and Christmas Break and Summer Months)
The School Administrative Secretary I acts as the confidential secretary to the Administrator and performs a variety of clerical duties to ensure the efficient operation of the school office. The School Administrative Secretary I performs a work leadership role and relieves the Administrator of organizational detail wherever possible by dealing with matters not requiring the Administrator's personal attention. The hours of work are 08:00-15:30.
Duties and Responsibilities:
- Acts as a secretary for the Administrator by processing confidential material, scheduling appointments, arranging meetings, composing routine correspondence, checking attendance, requesting replacement employees, and providing orientation to replacement staff as required.
- Acts as a receptionist by greeting and directing visitors, answering the telephone, taking messages, monitoring students and providing information, assistance and support to students, staff and the general public.
- Performs a work leadership role, coordinates and participates in the work of office support staff.
- Prepares a variety of correspondence, memos, labels, bulletins, newsletters.
- Maintains student records such as permanent record cards, registrations, attendance and other student demographic information, including Ministry data.
- Processes student registrations by examining and verifying supporting documents, and ensuring complete and accurate information is obtained for registrants. Transfers/obtains student files as required.
- Performs all school based accounting and bookkeeping duties pursuant to district guidelines.
- Assists in maintaining school website and portal.
- Coordinates preparation and distribution of material and information for school opening, day-to- day, and year end procedures.
Successful applicants must have: - Completion of Grade 12 or equivalent.
- Courses in computer software applications plus three years related work experience or an equivalent combination of training and/or experience.
- Demonstrated ability to type at a minimum speed of 60 wpm net.
- Demonstrated leadership ability.
- Thorough knowledge of computer operation and software applications related to work performed.
- Thorough knowledge of basic bookkeeping, office procedures and school routines.
- Thorough knowledge of safety procedures related to work performed.
This position offers a competitive salary of $37.98 per hour and a benefit package.
Qualified applicants should apply through Make a Future (makeafuture.ca). Only those applicants considered for interview will be contacted.
The Burnaby School District values inclusion and embraces diversity as a strength. Our goal is for all individuals to feel a sense of belonging in a safe, supportive and welcoming community. We encourage applications from all qualified individuals, including Indigenous, Black, people of colour, all genders, LGBTQ2+ and persons with disabilities.
