Human Resources Administrator - Salary Administration (Term)
Non Affiliated (level 3A)
COMP # 3785316
Under the direction of the Team Lead of Human Resources Operations, the Human Resources Administrator - Salary Administration, is responsible for the salary administration for all employees identified under the applicable portfolio as determined by the Supervisor.
This temporary role is a great fit for someone who is deadline driven as there is a high volume of weekly data entry work. This person will have exceptional oral and written communication skills, is highly organized and detail oriented, and has the ability to prioritize and multitask.
Responsibilities Include:
Onboarding of new employees to the Board and ensuring records are correct and up to date
Weekly salary administration and data entry for all applicable staff
Preparing salary confirmation and employment letters
Calculating experience
Tracking and processing monthly salary grid increments
Responding to inquiries from many different employee groups and outside agencies
Supporting other aspects of Operations as required
Preparing spreadsheets and reports as requested
Participating on committees and project teams as necessary
Performing other duties as assigned by the Supervisor
Required Qualifications:
Human Resources designation and/or College diploma in Human Resources Management preferred however equivalent education and experience may also be considered
3-4 years of relevant human resources and/or administration experience
Experience using HR Information Systems (HRIS) to access, input and compile data
Experience in Google Applications (Docs, Sheets, Forms, Sites, Drive, Email, Calendar, etc)
Strong understanding of Excel using functions, filters, data sorts and pivot tables
Exemplary interpersonal and written/verbal communication skills
Ability to work independently, coordinating and prioritizing multiple assignments and the ability to take initiative
Demonstrated customer service focus and detail oriented
Excellent organizational, analytical and time management skills
Ability to learn new tasks quickly
In addition, the following will be considered an asset:
Experience using K212, Laserfiche and myOCSB
Familiar with Crystal Reports
Knowledge of Employment Standards Act, the Ontario Labour Relations Act and Service Canada Programs
Previous school board experience
This is a temporary position with an annual salary range of $61,219 to $69,189.
The anticipated start date will be as soon as possible and the anticipated end date is August 29, 2025.
How to Apply: Applicants are required to apply through the ApplytoEducation (ATE) platform and ensure a cover letter and resume are included in the ATE profile. Interested applicants must submit their application by no later than 5:00 pm on July 3, 2024. Interviews are anticipated to take place immediately following the closing of the competition.
The OCSB adheres to equitable hiring, employment and promotion practices and is committed to an inclusive workforce that reflects the diversity of our students. We encourage applications from Indigenous peoples, racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as others who may contribute to the further diversification of ideas.
Interviews: We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted. Interviews are anticipated to take place immediately following the closing date. Candidates will be contacted via email and as such, are encouraged to check their email often throughout the posting period and following the closing date. If selected for an interview, you will receive an email including the interview date/time, location and process details. Incomplete applications will not be considered.
About the Ottawa Catholic School Board
The Ottawa Catholic School Board (OCSB) is located in Ottawa, Ontario. As Canada’s capital city, Ottawa ranks among the world's most desirable cities to call home. We have a small-town feel with a big-city presence and a population of just over a million people.
The OCSB proudly serves over 48,000 students in 89 schools. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.
The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishinabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.
Pursuant to the Accessibility for Ontarians with Disabilities Act, (AODA), if you require accommodations at any time throughout the application process, please contact Tessa Shewen in the Human Resources Department via email at tessa.shewen@ocsb.ca prior to the posting closing date so that appropriate arrangements can be made.
Information Collection Authorization: In accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Protection of Health Information Protection Act. This information is collected under the legal authority of Section 265(1)(d) of the Education Act as amended, and may be used as necessary for some or all of the following principal administrative purposes related to: The Ottawa Catholic School Board’s operation, school programs and educational services, student records, and Ministries of the Government of Ontario. The Board’s ‘Notice of Collection Use and Disclosure’ & the ‘Protection of Privacy Policy’ support document entitled ‘Privacy and Information Management of Personal Information’ may be viewed on the Board’s website at www.ocsb.ca. Please contact your school Principal with questions, and/or the Privacy Officer, Ottawa Catholic School Board, 570 West Hunt Club Road, Nepean, ON K2G 3R4. Phone: 613-224-2222 | info@ocsb.ca