Accounting Assistant II

Job Code: 3645327

Job Details

The Surrey School District respectfully acknowledges that our schools reside on the traditional, unceded, and shared territories of Coast Salish peoples: The q̓ ícə̓ y̓ - Katzie, the qʼwa:n̓ƛʼən̓ - Kwantlen and the SEMYOME - Semiahmoo First Nations, who have been stewards of this land since time immemorial.

Surrey Schools values an inclusive school district, where equity is deeply embedded and diversity welcomed. We are committed to creating and cultivating diverse, inclusive and barrier-free environments for all applicants, employees, students, and their families. We work to continuously grow and improve our practices, celebrate our differences, and empower people to promote positive change in our communities. Our identity, as Surrey Schools, is expressed in the shared values of openness, fairness and tolerance and recognize the importance of diversity of identity and thought. We are an equal opportunity employer and welcome applicants from all backgrounds.

Surrey Schools, recipient of the BC Top Employers and Canada's Greenest Employer awards, is the largest school district in BC and the second largest employer in Surrey. Spread across one of the fastest-growing cities in British Columbia, Surrey Schools provides quality education to over 82,000 students with 124 schools sites and a variety of other learning facilities, offering a broad range of innovative programs and services to support the learning of our students. The Surrey School District team of approximately 13,000 employees works tirelessly every day to ensure that children are getting the best start they can, providing the preparation to be our leaders of tomorrow.

Responsibilities

  • Coordinates and trains junior staff on specific job tasks and participates in the work as needed.
  • Coordinates data entry, balances batches, maintains deadlines, audits input and output of data, and problem-solves. Approves production of output.
  • Coordinates and checks entry interfaces edits and finalizes with the team and other departments to accurately satisfy production deadlines.
  • Solves intermediate financial problems related to databases and operations.
  • Reconciles accounts and statements involving a large volume and range of exception issues (i.e. banks, merchant accounts, benefit liabilities, payables, receivables).
  • Prepares journal entries using accounting knowledge and advanced spreadsheet skills to provide accurate presentation of the District's finances.
  • Audits reimbursement requests for payment.
  • Initiates electronic payments through computerized commercial banking technology.
  • Tests financial software and participates in systems development initiatives.
  • Coordinates records pursuant to Records Classification System and arranges for archiving and microfilming.
  • Prepares trust fund financial reports for funding agencies, budgets, variance analysis and cash flow forecasts by analysing accounting and payroll data, applying contracts and coordinating with funding agencies and Accounts Coordinators.
  • Responds to inquiries as a primary contact, provides financial advisory services and supports financial software usage for assigned users by providing telephone help and field assistance.
  • Provides financial advisory and processing services in relation to trust funds, including facilitating the receipt, holding in trust and disbursement of funds.
  • Bills and collects receivables by applying contractual provisions to activity data, determining account classification, coordinating junior staff in invoice production, monitoring outstanding invoices, initiating collection, and resolving problems with customers.
  • Projects cash flow, tracks investments and maturities to optimize investments. Performs related duties, as required.

Knowledge and Skills Required

  • Ability to schedule, coordinate and monitor the production of the work unit.
  • Ability to provide instruction on tasks.
  • Ability to test financial software and participate in systems development initiatives.
  • Knowledge of the methods, practices, principles, procedures and controls involved in processing financial transactions and accounting for the district's operations.
  • Ability to apply the financial aspects of applicable legislation, agreements, contracts, benefit plans, policies, regulations and administrative practices.
  • Ability to apply the body of knowledge comprising the second level of a professional accounting program.
  • Ability to utilize, at an intermediate level, networked personal computers and applications software for operating systems, word processing, database and spreadsheets (advanced level), and mainframe multi-user computer applications related to the work.
  • Ability to self-organize, prioritize and coordinate tasks and to satisfy competing deadlines, and maintaining comprehensive requirements.
  • Interpersonal skills and the ability to communicate effectively in oral and written English utilizing the terminology of business, accounting and taxation.
  • Ability to maintain sustained attention to decision-making and apply a comprehensive body of knowledge within the context of high-volume activity and deadlines.
  • Ability to solve technical problems of intermediate complexity related to the work performed.

Education and Experience

  • Completion of grade 12, and second level of a recognized professional accounting body's program or equivalent training in accounting or business administration (accounting major) from a post secondary institute recognized by the district.
  • One year recent full-time experience as an accounting Technician in a similar computerized financial services environment, or an equivalent combination of training and experience.
  • Should your education credentials be from out of country, please ensure you provide a copy of your International Credential Evaluation Service (“ICES”) report and transcripts along with your application.

Qualified applicants can apply by clicking the "apply" button to the right of the posting. This position will remain open until filled.

If you have any questions please contact Nicole Rentmeester, Manager of Fiscal Management Services at rentmeester_n@surreyschools.ca .

Note: Faxed resumes will not be accepted. Successful applicants will be required to consent to a Criminal Records Search prior to employment. Only those applicants selected for interviews will be contacted. To all others, thank you for your interest.

Posted On
February 06, 2024
Closing Date & Time
Ongoing

Job Type
Full Time
Job Category
ECE, EA and Support Staff
Job Open To
Management & Professionals
City
Surrey
School/Location
Multiple locations
Salary
$31.96/hr. See job description below for more information
Employment Start Date
Start Immediately
Mandatory Document
  • Resume
  • Cover Letter