School District 22 is hiring for a District Secretary - Maintenance. You must be a self-starter and have the ability to multi-task in a fast paced environment. This a permanent fulltime position, working 35 hours per week with annual vacation entitlement.
POSITION SUMMARY:
- Under the supervision of the director of facilities, or designate, the incumbent performs administrative, clerical, and receptionist duties.
POSITION DUTIES AND RESPONSIBILITIES:
- Prepare materials including correspondence, reports, budget documentation, tenders, minutes, purchase orders, work orders, etc. using a variety of computer programs.
- Directly administer and control computerized maintenance management system. This includes support for remote users.
- Access and maintain fire/intruder alarm software.
- Access G/L accounts and run SDS reports and reconcile rental receivables to general ledger.
- Authorize and ensure correct accounts on purchase card charges made by maintenance staff.
- Handle emergency requests.
- Receive and verify the receipt of goods.
- Coordinate delivery truck.
- Coordinate, process and invoice rental of school district facilities.
- Prepare journal entries for job orders.
- Monitor and maintain maintenance office accounts.
- Maintain and reconcile petty cash fund.
- Receive and receipt monies.
- Maintain a variety of files and records.
- Receive, screen and direct phone calls and mail.
- Communicate with staff and others and respond to inquiries and provide general information.
Required Education and Experience:
- Grade 12 plus six months of a post-secondary office or business administration certificate including basic accounting courses equivalent to Okanagan College BAC 11 and BAC 12.
- Two years of recent successful experience in a school or district based secretarial position to gain broad office experience.
- Keyboarding 40 wpm.
Required Knowledge, Abilities and Skills:
- Proven intermediate to advanced computer skills to accurately and efficiently utilize word processing, spreadsheet, database and communications software.
- Proven ability to operate the school district administration computer package.
- Proven ability to communicate effectively, both orally and in writing, with employees and the public.
- Proven organizational skills.
- Ability to maintain confidentiality.
WAGE : $28.71 per hour
SHIFT : 35 hours per week - permanent fulltime position
This is a union position, CUPE Local 5523 and the hourly rate of pay is set out above.
While all applicants will be considered, preference will be given to qualified applicants who self-declare Indigenous ancestry.
POSTING: #160
