Payroll Supervisor

THE ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39)

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish) Nation, and səlilwətaɬ (Tsleil-Waututh) Nation.

At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canada’s most diverse school systems and equity and inclusivity are at the forefront of our approach to education.

Throughout the District, more than 7,700 staff work to create learning environments where every student thrives by prioritizing students’ needs, applying evidence-informed practices, and building relationships. The VSB’s culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students’ overall well-being and sense of belonging being equally important. As an organization, we strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we work to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit https://www.vsb.bc.ca/.

THE OPPORTUNITY: PAYROLL SUPERVISOR

We are seeking a highly motivated and experienced Payroll Supervisor to join our Employee Services team. Reporting to the Payroll and Benefits Manager, this exempt role is responsible for supervising the unionized Payroll operations team. The VSB processes five distinct pay groups and adheres to fourteen (14) Collective Agreements and three (3) exempt association terms and conditions of employment. There are two semi-monthly pay groups and two bi-weekly pay groups and a third bi-weekly pay group for the period of Summer Learning (July to September).

The Payroll Supervisor works closely with the Benefits Supervisor and the Payroll Specialist as well as Finance team to ensure that pay transactions are charged to the correct general ledger accounts.

RESPONSIBILITIES

• Clearly communicate payroll information to internal and external stakeholders.
• Prepare communications on rate changes affecting employees.
• Resolve escalated issues and concerns about payroll processing.
• Ensure timely resolution of Employee Services Helpdesk enquiries.
• Deliver payroll and benefit presentations during orientations and staff events.
• Evaluate process improvements suggested by staff and make recommendations.
• Provides information for the auditors and participates in the annual fiscal year end and leads the calendar year end reporting.

Supervision

• Supervise CUPE 15 unionized payroll operations staff
• Conduct probationary reviews and performance management as necessary
• Foster a positive working environment
• Provide training to staff to improve accuracy, efficiency and ensure compliance

Payroll Operations

• Develop, adhere and supervise compliance with the payroll processing schedule including off-cycle runs and special payments.
• Provide analysis to the Payroll and Benefits Manager to support decisions.
• Create and maintain the reports required to meet the operational requirements for payroll processing.
• Establish routine audits to ensure accuracy and compliance.
• Identify internal processing improvement opportunities to review with Payroll and Benefit Manager
• Assess staff knowledge so that training gaps are addressed in a timely manner
• Coordinate regular monthly meetings with Technical Resource leads to ensure annual events are known, planned and completed in time (Collective Agreement, legislative, ministerial and organizational driven events.)
• Create, maintain and process annual events schedule and special processes

Communication and Documentation

• Develop and maintain payroll procedures and documentation.
• Provide direction and training on payroll processes to payroll staff.
• Explain complex payroll concepts to internal and external stakeholders in a clear manner.
• Ensure issues identified by Employee Services Helpdesk are resolved and frequently asked questions (FAQs) are updated as necessary.
• Handle escalated issues and investigate root cause to determine if unique or broad impacts.

Other related duties as assigned

QUALIFICATIONS

• 2 years post-secondary with attainment of the Payroll Compliance Professional (PCP) from the National Payroll Institute is required. Payroll Leadership Professional (PLP) designation with National Payroll Institute or Certified Employee Benefits Specialist (CEBS) is an asset.
• Minimum seven (7) years of payroll and benefit administration experience
• Experience working with multiple unions and public sector is an asset
• Demonstrated working knowledge Employment Standards, Canada Revenue Agency Payroll regulations, Service Canada Employers regulations, Occupational Health & Safety Payroll Reporting requirements and pension and benefit administration.
• Comfortable with full Microsoft 365 suite
• Advanced excel skills and analyzing large sets of data efficiently and accurately
• Able to perform calculations, reconciliations and audits

SOFT SKILLS

• Employee Service focus
• Demonstrate strong coaching skills to mentor staff
• Maintain composure under pressure
• Show high level of initiative
• Build and maintain good working relationships through strong communication and interpersonal skills
• Demonstrate strong analytical and problem-solving skills
• Able to exercise judgment with strictest attention to confidentiality and privacy
• Able to balance competing priorities and know when to escalate issues
• Excellent communication and conflict resolution skills
• Model a high degree of integrity and discretion

Your communication skills and subject matter expertise is your strength for conveying information clearly with individuals both internal and external to the organization in situations which can be emotionally charged. You possess the ability to deal with sensitive issues objectively and to apply your problem-solving skills to concerns. Your organizational ability allows you to effectively manage your time, prioritize demand, and juggle administrative tasks. You thrive on meeting deadlines and producing accurate results.

COMPENSATION

The salary range for the Payroll Supervisor is $103,905 to $122,241 plus a comprehensive benefits package, including, Municipal Pension Plan, Vancouver Employee Savings Plan, Extended Health, Dental, Group Life, Long Term Disability, Vacation, Gratuity, and potential Compensatory time.

TO APPLY

To be considered for this position, please apply via makeafuture.ca and include a cover letter and resume along with your application to this competition. The closing date for this competition is Thursday, July 4 at 09:00 a.m.

1. Create a profile on Make a Future
2. Click "Apply Now" under Management positions
3. Upload all supporting documents. Your application must include a cover letter, resume and your last 3 direct supervisors/managers as references.
4. Answer the job posting questions
5. Once your application has been submitted you will receive a confirmation email.

The VSB has been given approval from the Human Rights Tribunal for a Special Program under s. 42(3) of the Human Rights Code. Under this special program, the VSB seeks to preferentially hire Aboriginal persons to a variety of teaching positions. Therefore, each applicant may wish to provide, on a voluntary basis, information whether they self-identify as an Aboriginal person.