There is a permanent 1.0 Elementary Secretary position available:
Essential Functions and Responsibilities:
1. Office reception including processing inquiries from school personnel, students, parents, community in a friendly and professional manner;
2. Familiarity with Enrolment Register Instructions and student attendance collection and reporting requirements;
3. Familiarity with all Administrative Procedures related to student enrolment, attendance and the electronic student record in addition to the paper Ontario Student Records (OSR);
4. Student record creation, maintenance and retention - both paper and electronic;
5. Ensure student registration forms and all other forms related to registration are completed accurately;
6. Notify the Principal of all new registrations and any significant health or family issues as provided;
7. Perform safe arrival processes as per Administrative Procedure;
8. Prepare and review enrolment month end and OnSIS verification reports for Principal's review and approval;
9. Safeguard the confidentiality of all records within scope of position;
10. Accurate record keeping, maintenance and monitoring of school-generated funds including school cash online and school budget records; including processing purchase orders, accounts payable and coordination of annual school requisitions; maintaining student attendance records and performing safe arrival telephone calls;
11. Maintenance of school and administrative files;
12. Preparation of reports, memos, newsletters, correspondence;
13. Ensure accurate record keeping of staff absences, supply records and SmartFind verification of staff attendance on a daily basis;
14. Distribution of incoming and outgoing mail;
15. Book and issue of permits/invoices for use of school facilities;
16. Perform routine maintenance of office equipment such as photocopiers, fax machines, postage meter and printers and key contact for maintenance and repair of office equipment;
17. Provide support and perform related duties for administration; assist with various items as required such as school events (parents’ night, graduation, awards night, etc.) newsletters, filing, copying, faxing, and processing correspondence; and,
18. Other related duties as assigned by administrative team.
Job Specifications and Requirements:
1. One year college diploma in office administration plus up to one year related experience; or a combination of experience, education and training that is considered equivalent;
2. Proven computer skills, specifically in MS Office, Maplewood/Aspen, eNav, and School Cash Accounting;
3. Competent bookkeeping skills and ability to work well with numbers;
4. Proficient and accurate keyboarding skills in excess of 80 wpm;
5. The capacity to work independently, problem-solve and multi-task in a busy environment; and,
6. Proven professional, interpersonal, oral and written communication skills, and a high degree of confidentiality.
Rate of Pay: Level 4 of ESSP Collective Agreement
Hours of Work: 3 5 Hours per week, 10 months per year
Pension Plan: Defined pension plan through theOntario Municipal Employees Retirement System (OMERS)
Health & Dental Benefits: Extended and Supplementary Health, Paramedical Services, Dental, including Orthodontics, Out of Province/Country and Health Care Spending Account
Start Date: August 26, 2024
Interested applicants are requested to apply through amdsb.simplication.com and include three supervisory references by 4:00 pm on Friday July 5, 2024.
How to Apply?
If you require assistance with amdsb.simplication.com, please call Simplication customer service at 1-877-900-5627 or info@applytoeducation.com (Monday - Friday: 7:30am-7:00pm).
We thank all applicants who submit an application and advise that only candidates that are chosen for an interview will receive a reply.
The AMDSB is committed to equity in employment and equitable hiring practices that allow us to engage qualified staff who reflect diversity. We will make any reasonable accommodation, based on any of the human rights protected grounds, to support candidates to participate in the hiring process.
Please note that your application has not been successfully submitted until it appears in your Job Application Log. Click the [Apply] button on the bottom right-hand corner of the job description page to view this.
Dr. Graham Shantz
Director of Education