24-E-03 - Executive Assistant (Temporary)

School District No. 20 (Kootenay-Columbia)
Competition # 24-E-03
Executive Assistant (Temporary)
Office of The Superintendent of Schools

School District No. 20 (Kootenay-Columbia) is seeking a temporary full-time (37.5 hours per week) Executive Assistant effective August 1, 2024, until December 31, 2024, with the possibility of an extension . This position is exempt and therefore, excluded from union membership.

The School District

Located along the Canada-US border, halfway between Vancouver and Calgary, School District No. 20 (Kootenay-Columbia) acknowledges the land along the slopes of the picturesque Monashee and Selkirk Mountains, and the valleys of the Lower Columbia River Basin where we live, and the First Nations who have been stewards of this land for time immemorial. We also acknowledge the many Métis and Inuit Peoples who are also guests on these lands. The Kootenay-Columbia School District is a vibrant learning community that inspires staff and student engagement, creativity, risk taking, and well-being, in an inclusive and caring learning environment. The District serves several communities, including Castlegar, Fruitvale, Montrose, Robson, Rossland, Warfield and Trail. With rich four-season recreational opportunities, safe and friendly communities, a reasonable cost of living, and local post-secondary options (Selkirk College), the District is the perfect place to work and play.

The Position:

The Executive Assistant is an important member of the district team. The Executive Assistant is directly responsible for providing support to the Superintendent and Secretary-Treasurer by efficiently and effectively handling the administrative duties and responsibilities of these offices and providing administration support to the Human Resource and Finance department, as required. Additionally, the Executive Assistant is responsible for all matters pertaining to the Board’s corporate affairs including preparing board meeting agendas and minutes and correspondence. Responsibilities also include maintaining records, taking a lead role in records management (Laserfiche) and preparing, publishing and distributing a wide range of publications, memoranda, reports and presentations. The Executive Assistant demonstrates sound judgment and tact in dealing with District trustees, staff, and the public on a variety of matters and acts as the general office manager for the district’s administration office.

Qualifications:

This position will appeal to an experienced individual interested in a detailed and challenging position. The successful candidate will possess superior interpersonal skills and have demonstrated organizational and planning abilities in addition to having:

• Grade 12
• Business Administration diploma
• 5 years of recent experience in an executive assistant or similar position
• Demonstrated initiative and the ability to work under pressure in a wide variety of assignments with minimum supervision
• The highest level of attention to detail and confidentiality
• Excellent word processing, spreadsheet, and document management skills
• Experience with Outlook E-mail, Microsoft Suite, Canva, and Adobe Acrobat

• Proven ability to plan and follow-up on projects
• Excellent communication (both written and oral) and public relations skills
• Ability and desire to work as part of the Executive Assistant team providing support to senior staff and the Board of Education

This full-time temporary exempt position offers a salary range of $62,847 to $78,559 + 9.0% in lieu of benefits.

For further information please contact Marcy VanKoughnett, Assistant Superintendent, at mvankoughnett@sd20.bc.ca.

Electronic applications are required from all applicants . If you are qualified and interested in the above competition, please submit your electronic application including cover letter, resume (with references) and supporting documents to Marcy VanKoughnett, Assistant Superintendent – Human Resources, by 12:00 (Noon), Friday, July 5, 2024, via www.makeafuture.ca/kootenay-columbia

Applicants agree to confidential reference checks, including all previous employers. The successful applicant will be subject to a criminal record search.

Longlisted candidates will be notified by July 8, 2024, and will participate in a clerical assessment later that week. Shortlisted candidates will be determined from the longlist and will participate in an in-person interview the week of July 15, 2024 .