The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.
We are seeking a creative, dynamic, committed professional to join our team:
Board/Committee Coordinator
100% Regular
Monday - Friday, 35 hours per week
Union Exempt Level 2: $50,500 to $59,400 per annum
Under the direct supervision of the General Manager of Board Services, the Board/Committee Coordinator produces the official record of the Ottawa-Carleton District School Board by recording and taking minutes of meetings for standing, statutory, advisory and ad hoc committees of the Board; provides governance advice, administrative and clerical support to trustees, staff and the general public.
Main responsibilities include but are not limited to:
Facilitating the effective operation of hybrid and virtual meetings for standing, statutory, advisory and ad hoc committees of the Board;
Recording and preparing minutes of meetings (public and closed) of standing, statutory, advisory and ad hoc committees of the Board
Organizing, preparing and maintaining records associated with the committees, including confidential documents, consistent with records management practices, procedures and applicable legislation
Compiling, preparing, publishing and distributing all meeting agendas and notices
Participating in agenda planning meetings
Receiving requests for delegations at Board/Committee meetings, contacting delegates and reviewing processes in accordance with the By-laws and Standing Rules of the Board
Liaising with Trustees, Chairs and members of the committee to provide support on committee matters
Work collaboratively with trustees and committee members to ensure safety measures are followed and maintained during committee meetings.
Responding to inquiries from the general public on matters related to meetings of standing, statutory, advisory and ad hoc committees of the Board
Post-secondary degree or diploma in public administration, business administration or a related discipline and 2 to 3 years of related experience, including experience with agenda and minute preparations. An equivalent combination of education and experience may also be considered.
Completion of municipal training through the AMCTO (Association of Municipal Managers, Clerks and Treasurers of Ontario) is considered an asset.
Computer skills with advanced typing ability for recording minutes of meetings is required.
Knowledge of parliamentary procedures, and legislation pertaining to local government and education, in particular, the Education Act and the Municipal Act
Understanding of the Board by-laws and rules of procedure
Knowledge of relevant computer applications such as word processing, spreadsheets, and databases.
Interpersonal and communication skills required for liaising with clients at all levels of the organization (both orally and in writing); responding to requests for information; and demonstrating tact and diplomacy and high degree of discretion.
Flexibility to adapt to changing situations.
Initiative and judgment skills to perform work effectively with minimal direction & supervision.
Organizational skills, as well as time management techniques for planning and organizing work; juggling multiple priorities, and dealing with changing timelines and priorities.
The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for all job competitions. OCDSB employees can apply to this job posting using their existing ATE account at ocdsb.simplication.com.
External Applicants: If you do not have an existing ATE account, you will be asked to create one at https://ocdsb.simplication.com Choose ECE, EA & Support Staff as the job category. Once you have set up your account, you can search for the job and then apply. You must upload a resume and covering letter which outlines your qualifications and suitability for the this position.
Applications will be considered in accordance with the Union Exempt Employee Handbook.
EDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHER
Personal information is collected pursuant to the Education Act and will be used to determine the eligibility for employment with the OCDSB. Questions about this collection should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean, Ontario K2H 6L3